Reception & Administrative Assistant

We are looking for an experienced and organized Reception & Administrative Assistant to support daily operations in our office. This role is ideal for someone who enjoys creating a welcoming first impression while keeping administrative processes accurate, efficient, and well coordinated. You will serve as a central point of contact for guests, vendors, and internal team members, helping maintain a well-organized environment within a construction-focused business.

Responsibilities:
• Welcome visitors, manage front-desk activity, and ensure each guest and caller receives prompt, courteous assistance.
• Coordinate calendars, schedule meetings, and organize vendor visits, team gatherings, and other office events.
• Oversee day-to-day office needs by handling supplies, incoming deliveries, parking arrangements, maintenance requests, and communication with building management.
• Prepare, track, and organize client-facing and internal documents such as proposals, agreements, retainers, change orders, and electronic signature packages.
• Maintain accurate digital records and filing systems so project and administrative documentation remains accessible and up to date.
• Provide administrative support for accounting-related tasks, team scheduling, and workflow coordination across the office.
• Assist with operational improvement initiatives by helping streamline administrative processes and support evolving office needs.

Qualifications:

• At least 3 years of experience in office administration, reception, executive support, customer service, or showroom coordination.
• Strong ability to manage multiple priorities while staying organized in a fast-paced environment.
• Excellent attention to detail with a high standard for accuracy and follow-through.
• Clear and effective written and verbal communication skills.
• Proficiency with Microsoft Word, Microsoft Excel, and electronic signature tools.
• Experience using Microsoft Teams, internal business systems, or project management software is preferred.
• Background in luxury retail, interior design, architecture, construction, or real estate is highly valued.

Compensation

$55,000.00-$65,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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