Administrative Assistant

We are looking for an organized Administrative Assistant to support purchasing, inventory coordination, and day-to-day operational activities for a team in Van Nuys, California. This Long-term Contract position is ideal for someone who enjoys balancing administrative work with order tracking, vendor communication, and detailed recordkeeping. The person in this role will help keep materials, schedules, and documentation aligned so products are available when needed and information remains accurate across the workflow.

Responsibilities:
• Manage purchase orders from initial entry through final receipt, ensuring each step is documented and completed on schedule.
• Maintain inventory and purchasing records by updating spreadsheets, tracking data, and resolving inconsistencies in item information.
• Assist with production and replenishment planning by adjusting timelines and helping teams stay informed on product availability.
• Work closely with vendors, suppliers, and retail contacts to confirm order details, delivery expectations, and changing product needs.
• Support sourcing efforts by helping identify items for restocking and coordinating follow-up actions to meet inventory demand.
• Organize product samples for internal review and customer use, including tracking distribution and maintaining clear sample records.
• Coordinate inbound and outbound shipping activity by arranging freight details and monitoring logistics progress.
• Prepare and maintain purchasing reports and related administrative documentation to support accurate operational decision-making.

Qualifications:

• At least 1 year of experience in purchasing, merchandising, inventory support, supply chain coordination, or a related administrative function.

• Must be able to speak Spanish

• Familiarity with purchase order workflows; experience using EDI platforms is preferred.

• Strong working knowledge of Microsoft Excel and comfort using business software for data entry and reporting.

• Excellent organization, written communication, and multitasking abilities in a deadline-driven setting.

• High attention to detail with the ability to identify discrepancies and follow through on corrections.

• A proactive, collaborative approach and willingness to take ownership of assigned tasks.

• Experience with ERP or accounting systems is a plus.

• Ability to perform effectively in a fast-paced retail, wholesale, or manufacturing environment.

Compensation

$19.95-$21.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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