Irrigation Administrative Assistant

We are looking for an organized and proactive Irrigation Administrative Assistant to support daily operations for a busy team in Palmetto, Florida. This Long-term Contract position is well suited for someone who can keep schedules, paperwork, billing support, and field communication running smoothly in a fast-paced service environment. The role offers the opportunity to work closely with technicians, account managers, and customers while helping maintain accurate administrative and accounting records.

Responsibilities:
• Coordinate appointments for irrigation inspections, service visits, and technician assignments to keep field activity on track.
• Prepare and issue service documentation based on requests received from account management and operations staff.
• Provide administrative support for permits and related paperwork tied to installation and service projects.
• Set up sales orders for new jobs and communicate with builders, internal departments, and service teams to ensure accurate processing.
• Review completed job records, finalize documentation, and close orders so they are ready for invoicing.
• Enter invoices, work orders, and other operational data into QuickBooks and related systems with a high level of accuracy.
• Assist with employee time entry and job coding to support payroll and project tracking needs.
• Maintain records in multiple platforms during ongoing system implementation activities to ensure data consistency.
• Deliver general office and operational support in a high-volume environment, including communication with field personnel and customers.

Qualifications:

• Previous administrative experience in irrigation, construction, landscaping, field services, or another hands-on operations setting.
• Bilingual communication skills in English and Spanish are required.
• Familiarity with scheduling, dispatch coordination, permitting, or service administration.
• Experience using QuickBooks for invoice entry, work orders, or related accounting support is preferred.
• Background in accounts payable, accounts receivable, data entry, and invoice processing is strongly valued.
• Experience with timekeeping systems or workforce tracking tools is a plus.
• Strong organizational ability with the capacity to manage multiple tasks and deadlines effectively.
• Clear communication skills and a detail-oriented customer service approach when working with office staff, clients, and technicians.

Compensation

$22.00-$26.00 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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