Administrative Assistant

This is a great opportunity for an administrative professional who likes being busy, organized, and involved in the bigger picture.

Our client is a growing medical device company in Carlsbad that is looking for an Administrative Assistant to support its Operations and Finance teams. This role is ideal for someone who can keep multiple priorities moving at once and isn't afraid to jump in wherever the team needs additional support.

You'll work in a professional, collaborative environment alongside Operations, Purchasing, Accounting, and Sales. The right person will be naturally proactive, comfortable working with spreadsheets and systems, and confident communicating with both internal teams and outside vendors.

What You'll Be Doing

• Coordinate calendars, meetings, conference rooms, and internal events
• Prepare reports, spreadsheets, presentations, and correspondence
• Enter purchase orders and maintain vendor and customer information
• Assist with invoice tracking and administrative accounting support
• Coordinate shipping documents and follow up with vendors on outstanding items
• Maintain electronic and physical filing systems
• Assist with onboarding paperwork and general employee administration
• Manage incoming calls, emails, and office communications
• Help coordinate office supplies, equipment, and facility needs
• Provide administrative support for special projects and process improvements

Qualifications:

• 2+ years of administrative, office coordination, or business support experience
• Strong Microsoft Office skills, particularly Excel and Outlook
• Comfortable working with spreadsheets, databases, and business systems
• Excellent attention to detail and follow-through
• Strong written and verbal communication skills
• Ability to prioritize competing deadlines without losing accuracy
• Professional, dependable, and proactive approach to work
• Experience in healthcare, biotech, medical device, or manufacturing is a plus

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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