Receptionist / Office Coordinator

Be the person who makes the office feel organized from the moment someone walks through the door.

A professional services company in Vista is looking for a Receptionist / Office Coordinator to serve as the first point of contact for clients, vendors, and employees. This role goes beyond traditional reception—the right candidate will help keep the entire office running smoothly.

You'll have the opportunity to work with multiple departments, assist with administrative projects, coordinate office needs, and provide an exceptional experience to everyone who interacts with the company.

Responsibilities

• Welcome clients, vendors, and visitors in a professional and friendly manner
• Answer and route incoming calls
• Manage the front desk and visitor sign-in process
• Coordinate conference rooms and meetings
• Sort incoming mail and packages
• Maintain office supplies and place orders as needed
• Assist with data entry and document preparation
• Coordinate office maintenance and vendor appointments
• Support scheduling and administrative projects
• Assist Accounting and HR with basic administrative tasks
• Maintain a clean, organized, and professional reception area

Qualifications:

• 1–3 years of receptionist, administrative, or customer service experience
• Strong verbal and written communication skills
• Professional and welcoming personality
• Proficiency with Microsoft Office and Outlook
• Excellent attention to detail
• Strong organizational and multitasking abilities
• Ability to remain composed in a busy office environment

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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