Administrative Assistant

We are seeking an organized and dependable Administrative Assistant to support daily office operations and administrative activities. This role is ideal for someone who enjoys keeping things running smoothly, managing multiple priorities, and providing support across a variety of office functions.

Responsibilities:

• Manage day-to-day office operations and provide administrative support to leadership and team members.
• Coordinate calendars, schedule meetings, reserve conference rooms, and organize travel arrangements as needed.
• Prepare, edit, and distribute reports, presentations, correspondence, meeting materials, and other business documents.
• Review invoices, track payments, assist with accounts payable processes, and maintain accurate records.
• Serve as a point of contact for vendors, service providers, and building management regarding office needs and maintenance requests.
• Monitor office supply inventory, place orders, and ensure the office remains stocked and organized.
• Coordinate office logistics, including mail distribution, shipping, courier services, and package tracking.
• Support new hire onboarding by preparing workstations, coordinating equipment, and assisting with orientation logistics.
• Maintain electronic and paper filing systems, ensuring documents are accurate, organized, and easily accessible.
• Enter, update, and maintain information in company databases, spreadsheets, and internal systems.
• Assist with planning employee meetings, events, and team activities.
• Handle confidential information with discretion and professionalism.
• Help coordinate special projects and provide additional administrative support as business needs require.

Qualifications:

• 3+ years of administrative, office support, or office coordination experience.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Experience managing calendars, scheduling meetings, and coordinating travel arrangements.
• Strong organizational skills with the ability to handle multiple priorities and meet deadlines.
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Ability to work independently and as part of a team.
• Experience supporting day-to-day office operations and administrative processes.
• Professional, dependable, and customer-service-oriented approach.

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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