Human Resources (HR) Coordinator

We are looking for a detail-oriented Human Resources Coordinator to support employment documentation and onboarding activities for a organization in Trenton, New Jersey. This Contract position focuses on maintaining compliant hiring records, assisting employees with required forms, and ensuring personnel files are complete and up to date. The ideal candidate brings strong organizational skills, sound judgment with confidential information, and a solid understanding of HR compliance practices.

Responsibilities:

• Examine employment eligibility documents to confirm they meet I-9 standards and regulatory requirements.

• Complete reverification activities when work authorization records require renewal or updated support.

• Review personnel files to identify incomplete, missing, or expired documentation and follow through on corrections.

• Support onboarding processing by preparing and collecting onboarding forms such as tax documents and employment paperwork.

• Help maintain adherence to federal rules related to employment eligibility and recordkeeping.

• Contact employees regarding outstanding documents, submission timelines, and follow-up actions in a clear and respectful manner.

• Organize and preserve confidential HR records with a high degree of accuracy and discretion.

• Update HR information systems and related tracking tools to reflect current employee documentation status.

• Coordinate with HR staff on pre-employment screening processing and other pre-employment administrative tasks as needed.

Qualifications:

• Experience supporting onboarding and HR administrative processes in an office environment.
• Working knowledge of I-9 verification procedures and federal employment eligibility compliance requirements.
• Ability to manage sensitive employee information with confidentiality and attention to detail.
• Proficiency with HRIS platforms and electronic personnel record management.
• Strong written and verbal communication skills for employee outreach and document follow-up.
• Ability to review records carefully, identify discrepancies, and resolve documentation issues efficiently.
• Familiarity with pre-employment documentation workflows and candidate documentation coordination.

Compensation

$24.00-$25.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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