Administrative Assistant

We are looking for an Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who excels in organized administrative work, manages documentation with precision, and helps maintain a smooth client intake process. The person in this role will handle high-volume records processing, ensure submitted materials are complete and properly organized, and provide dependable front-office support.

Responsibilities:
• Enter large volumes of information accurately and maintain well-organized client records for ongoing office use.
• Review incoming paperwork for completeness and arrange documents so tax preparation staff can access needed materials efficiently.
• File, scan, copy, and digitize records while keeping physical and electronic documents properly maintained.
• Monitor client files closely to help prevent duplicate requests for information that has already been provided.
• Support reception and general administrative activities, including handling inbound calls and assisting with routine office tasks.
• Maintain a high level of accuracy when processing documentation and flag missing or inconsistent details for follow-up.
• Organize sensitive paperwork in a clear, accessible manner to support an efficient and well-structured workflow.

Qualifications:

• Previous experience in administrative support, office coordination, or a similar clerical role.
• Strong data entry skills with a consistent focus on accuracy and attention to detail.
• Ability to manage filing, scanning, copying, and electronic document organization efficiently.
• Comfortable answering inbound calls and providing attentive front-desk support.
• Proficiency in handling multiple administrative tasks while staying organized in a fast-paced environment.
• Ability to review documents carefully and identify missing, duplicate, or incomplete information.
• Reliable communication skills and a careful approach to working with confidential client records.

Compensation

$22.00-$24.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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