Facilities Assistant

We are looking for a Facilities Assistant to support daily office operations and administrative activities in San Francisco, California. This long-term PART TIME (24-30hrs/wk) Contract position is ideal for someone who enjoys creating an organized, welcoming, and efficient workplace while balancing front desk, mail coordination, and facilities support duties. The person in this role will work closely with operations and leadership teams, help maintain office procedures, and contribute to a safe and well-run environment.

Responsibilities:

• Manage front desk and administrative support activities by handling incoming calls, directing inquiries, and assisting internal teams with day-to-day coordination.

• Oversee mail and delivery operations, including distributing physical and electronic correspondence, arranging outgoing shipments, and tracking parcels with external carriers.

• Maintain office records and operational documentation through regular review, organization, archiving, and updates to internal procedure materials.

• Process invoices related to shipping, delivery services, and offsite storage, while routing financial documents such as checks and bank statements to the appropriate contacts.

• Provide on-site support to leadership and operations staff, including administrative assistance in short-term workspaces when needed during construction activity.

• Contribute to facilities operations by assisting with projects, supporting work order coordination, and serving as a point of contact for employees, vendors, and contractors on building-related matters.

• Help manage office resources by monitoring supply inventory, tracking related expenses, and supporting the upkeep of conference rooms, shared spaces, and offsite records.

• Support workplace safety and security efforts through emergency response participation, access control administration, visitor badge tracking, and end-of-day walkthroughs to identify issues requiring attention.

• Assist with meeting and event logistics by coordinating room schedules, preparing spaces, and helping ensure larger gatherings run smoothly.

• Train front desk coverage staff and, when office activities resume fully, welcome visitors and oversee proper check-in procedures.

Qualifications:

• Strong verbal and written communication skills with the ability to represent the office effectively in person, by phone, and through email.
• Proven ability to interact effectively with employees, visitors, vendors, and members of the public in a courteous and service-oriented manner.
• Excellent organizational skills with the capacity to manage multiple priorities, maintain accurate records, and follow through on administrative details.
• Ability to work collaboratively across diverse teams while supporting both routine operations and changing business needs.
• Experience assisting with office, facilities, or administrative coordination in a fast-paced detail-oriented environment.
• Familiarity with facilities-related systems or tools such as CMMS, computerized maintenance management platforms, conference room scheduling, or timekeeping applications is preferred.
• Ability to handle sensitive documents and operational information with discretion and sound judgment.
• Must be comfortable supporting workplace safety procedures, access management tasks, and general office operations responsibilities.

Compensation

$28.00-$28.00 Hourly

About Us

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­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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