Administrative Coordinator

We are looking for an Administrative Coordinator to support procurement and asset-related operations team Lacey, Washington. This Long-term Contract position will help maintain efficient inventory control, vendor coordination, and administrative support across multiple departments. The ideal candidate will be highly organized, comfortable managing detailed records, and able to balance daily operational requests with service-focused internal support.

Responsibilities:

• Coordinate purchasing activities by reviewing internal requests, placing orders, and confirming quantities, specifications, delivery timing, and policy compliance.

• Maintain accurate records for organizational assets from acquisition through disposal, ensuring items are documented, tagged, and supported by complete files.

• Monitor procurement and asset-related service requests through work order systems and follow up to support timely resolution.

• Partner with department leaders and branch staff to clarify purchasing needs, identify suitable products or services, and support cost-conscious vendor selection.

• Track vendor performance by assessing service quality, fulfillment accuracy, pricing, and delivery reliability, while serving as a point of coordination between suppliers and management.

• Support operational logistics by receiving deliveries, arranging pickups, assisting with supply distribution, and providing backup help for mail processing and dock intake activities.

• Assist with employee onboarding and administrative fulfillment tasks, including preparing new employee packages, coordinating store or access-related requests, and processing orders for business materials such as name tags and business cards.

• Help organize materials for internal events and community initiatives, including sourcing items from local businesses and supporting department mailings or special projects.

• Provide general administrative assistance to onsite and remote staff, including printing, mailing, order support, and other duties that contribute to smooth daily operations.

Qualifications:

• Experience in administrative coordination, procurement support, office operations, or a related business support role.
• Ability to process purchase orders, supply requests, order tracking, and fulfillment tasks with strong attention to detail.
• Familiarity with asset inventory practices and the ability to maintain accurate lifecycle records for equipment and supplies.
• Proficiency with office software, business communication tools, and administrative systems used for scheduling, recordkeeping, and workflow coordination.
• Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and respond effectively to changing operational needs.
• Effective communication skills for working with internal teams, managers, vendors, and service providers.
• Ability to review information carefully, identify issues, and support practical solutions in a structured administrative environment.
• Knowledge of or ability to learn applicable purchasing guidelines, compliance standards, and relevant federal, state, and local requirements.

Compensation

$23.50-$27.15 Hourly

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