Coordinator

Position Overview

We are seeking a customer-focused Conference Coordinator to support executive meeting and event operations within a premier corporate conference center environment. This role serves as the primary point of contact for conference and meeting space reservations, event coordination, and executive support services. The ideal candidate will have a hospitality mindset, strong communication skills, and the ability to anticipate needs while delivering an exceptional customer experience.

Key Responsibilities

• Deliver outstanding customer service.
• Serve as the first point of contact for conference center guests, executives, employees, and visitors.
• Manage meeting room reservations and maintain accurate schedules through the reservation system.
• Coordinate meeting and event logistics, including room setups, catering, audiovisual support, and guest accommodations.
• Ensure meeting spaces are fully prepared and configured at least 30 minutes before event start times.
• Greet guests, provide tours, and offer directional assistance as needed.
• Monitor and respond to reservation requests and shared mailbox inquiries in a timely manner.
• Build strong working relationships with executives, administrative assistants, facilities teams, security personnel, and other internal partners.
• Troubleshoot minor meeting and technology issues and escalate concerns when appropriate.
• Maintain conference center appearance, cleanliness, and functionality, including submitting maintenance requests as needed.
• Assist with beverage service setup, replenishment, and cleanup.
• Support special projects and additional duties as assigned.

Qualifications:

• Excellent customer service and interpersonal skills.
• Strong verbal and written communication abilities.
• Ability to present information confidently and interact with executive-level stakeholders.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines.
• Ability to work independently and exercise sound judgment.
• Flexible and adaptable in a fast-paced environment.
• Ability to remain mobile for extended periods throughout the workday.
• Ability to lift up to 50 pounds.

Compensation

About Us

TalentMatch^®

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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