Administrative Assistant

We are looking for an Administrative Assistant to support daily office operations in Florida. This contract-to-permanent position is ideal for someone who enjoys keeping administrative workflows organized, providing attentive front-desk support, and ensuring information is recorded accurately. The person in this role will help create an efficient office environment by managing communications, coordinating routine tasks, and maintaining dependable administrative support.

Responsibilities

• Welcome and assist visitors, clients, and guests
• Support the CEO and COO with daily administrative needs
• Help prepare board meeting materials, agendas, and follow-up documents
• Draft board resolutions, letters, and other professional correspondence
• Take meeting notes and help coordinate board and committee meetings
• Manage schedules, meeting reminders, and basic calendar support
• Answer phones, monitor shared inboxes, and direct inquiries appropriately
• Handle mail, packages, office supplies, and general front office operations
• Coordinate meeting rooms, catering, Zoom, and AV setup for meetings and events
• Assist with office projects, purchases, expense tracking, and vendor coordination
• Provide light office tech support and general operational assistance
• Help maintain an organized, professional, and welcoming office environment

Qualifications:

• 3+ years of administrative, office management, executive support, or board coordination experience
• Experience supporting senior executives, ideally including a CEO or COO
• Strong written and verbal communication skills
• Excellent drafting, proofreading, and editing ability
• Comfortable preparing board materials, resolutions, minutes, and executive correspondence
• Highly organized with strong attention to detail and follow-through
• Professional, polished, and confident in a front-facing role
• Proficient with Microsoft Office, Zoom, Dropbox, and general office systems
• Ability to manage multiple priorities with flexibility and discretion
• Spanish language skills are a plus for vendor coordination

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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