Legal Secretary

We are looking for a Legal Secretary to join a law firm based in Redwood City. In this role, you will provide dedicated support to a group of attorneys handling litigation matters, helping keep cases organized, filings timely, and legal documents accurate and well prepared. This opportunity is well suited for a legal support specialist who enjoys working in a fast-paced practice and wants to build a long-term career with an established firm. The position requires on-site work during training, with the possibility of a hybrid schedule afterward.

Responsibilities:

• Support attorneys through multiple stages of litigation by coordinating documents, deadlines, and daily case activity.

• Prepare, revise, and proofread pleadings, motions, correspondence, and other legal materials to ensure accuracy and proper formatting.

• Submit court documents through state and federal electronic filing systems while monitoring for compliance with filing rules and deadlines.

• Maintain attorney calendars by scheduling hearings, court appearances, meetings, and other case-related commitments.

• Track critical dates and follow up on upcoming deadlines to help matters progress efficiently and without delay.

• Organize and update electronic and paper case files, including indexes and supporting documentation for active matters.

• Produce tables of authorities and tables of contents for legal filings and assist with finalizing documents for submission.

• Communicate effectively with clients, opposing counsel, court staff, and internal team members regarding scheduling, filings, and case-related correspondence.

Qualifications:

• At least 3 years of experience in a legal secretary role supporting civil litigation or insurance defense matters.
• Demonstrated ability to complete electronic filings in both state and federal courts.
• Strong working knowledge of court procedures, litigation documents, and deadline management.
• Experience managing busy attorney calendars and coordinating hearings, meetings, and court dates.
• Excellent written communication skills with the ability to draft, edit, and proofread legal documents carefully.
• Proficiency in preparing high-quality filings, including document formatting and creation of tables of authorities and tables of contents.
• Ability to work on-site during training and adapt to a hybrid schedule based on business needs.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment.

Compensation

$80,000.00-$90,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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