Accounting Assistant

We are looking for an Accounting Assistant to join a team in Waukesha, Wisconsin on a Contract basis. This onsite opportunity is well suited for someone who thrives in a detail-focused accounting environment and can take ownership of accounts payable activities with minimal direction. The position supports a busy workflow with a strong emphasis on invoice processing, payment coordination, and documentation accuracy.

Responsibilities:
• Manage the complete accounts payable cycle, from reviewing incoming invoices to preparing them for timely payment.
• Assign proper coding to invoices, enter transaction details accurately, and route items through the approval process.
• Prepare and issue checks, including payments that require coordination with third-party joint check arrangements.
• Oversee lien waiver collection and tracking, ensuring required documentation is complete and organized.
• Confirm vendor records and supporting tax forms such as W-9s before setting up or updating payment information.
• Maintain organized accounts payable logs, files, and supporting records for audit readiness and internal reference.
• Contribute to month-end close activities by compiling payment data, assisting with reconciliations, and supporting reporting needs.
• Provide additional accounting support related to tax documentation and account balancing as needed.

Qualifications:

• At least 3 years of accounting or accounts payable experience, with strong exposure to full-cycle AP functions.
• Ability to work onsite in Waukesha, Wisconsin in a fast-moving, deadline-driven setting.
• Hands-on experience with invoice coding, payment processing, and accounts payable documentation.
• Familiarity with lien waivers, job costing, and construction-related payables is strongly preferred.
• Working knowledge of Spectrum or a similar accounts payable system.
• Basic proficiency in Microsoft Excel, along with comfort using Outlook, Word, and standard file management tools.
• Strong attention to detail and the ability to work independently with limited onboarding or supervision.

Compensation

Based on experience

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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