Accounts Payable Clerk

Colleen McAuliffe at Robert Half is looking for an Accounts Payable Administrator to support accurate, timely payment operations and tax-related reporting for our team in Santa Clara, California. This position plays a key role in maintaining strong vendor relationships, ensuring financial records are coded correctly, and helping the organization meet compliance standards across accounts payable and sales tax activities. The ideal candidate brings solid experience in AP processes, comfort working with construction-focused accounting tools, and the ability to collaborate effectively with finance, project, and vendor stakeholders.

Responsibilities:

• Review incoming vendor invoices for accuracy, approvals, and supporting documentation before processing payments.

• Assign expenses to the correct cost centers and general ledger accounts to maintain reliable financial reporting.

• Coordinate payment activity, including check runs and issue resolution, to ensure vendors are paid within agreed timelines.

• Respond to vendor questions and work through billing discrepancies or disputed charges in a thorough and timely manner.

• Prepare sales tax filings across multiple jurisdictions and maintain compliance with applicable tax requirements, including construction-related exemptions.

• Track and update tax-exempt documentation and produce reporting for large sales projects exceeding established thresholds.

• Contribute to accounting system enhancement efforts and process improvement initiatives that increase efficiency through automation and better tool usage.

• Use Foundation Software, Excel, and query-based reporting tools to analyze data, complete reconciliations, and support job-cost accounting needs.

• Provide documentation, reconciliations, and transaction support during internal and external audit requests.

• Research regulatory updates and operational best practices, then share practical recommendations with relevant stakeholders.

Qualifications:

• Experience in accounts payable, including invoice processing, payment support, and vendor account coordination.

high volume AP experience including 3-way match

• Working knowledge of general ledger coding, cost allocation, and standard accounting controls.

• Background in sales tax reporting and familiarity with tax-exempt documentation requirements.

• Proficiency with Microsoft Excel at an intermediate to advanced level, including data analysis and complex queries.

• Hands-on experience with Foundation Software or similar construction accounting systems.

• Understanding of construction industry accounting practices, including job-cost-related transactions.

• Ability to communicate clearly with vendors, project teams, and finance partners while managing multiple priorities.

• Strong attention to detail and ability to maintain compliance with internal policies and external regulations.

Compensation

$58,000.00-$83,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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