Fleet Coordinator

We are looking for a Fleet Coordinator to provide organized administrative support for fleet and operations activities in Phoenix, Arizona. This contract position with potential for a permanent role is ideal for someone who excels at record accuracy, document management, and cross-functional coordination in a fast-moving environment. The role will focus on maintaining fleet information, supporting compliance-related tasks, and helping advance ongoing vehicle administration projects.

Responsibilities:
• Manage and update fleet information across internal databases, maintenance platforms, and tracking tools to keep records accurate and current.
• Organize digital files for vehicle-related documents such as registrations, insurance paperwork, titles, and other compliance materials.
• Work directly with drivers and internal stakeholders to collect missing information and ensure required documentation is submitted on time.
• Support fleet initiatives by researching state-specific vehicle and registration requirements and summarizing findings for the team.
• Coordinate title transfer activities to ensure vehicles are properly recorded under the organization and tracked through completion.
• Monitor the status of fleet administrative tasks and follow up on outstanding items to help keep projects moving on schedule.
• Maintain dependable records that support reporting, audits, and compliance needs across fleet operations.
• Provide day-to-day administrative assistance to the fleet and operations team, including data entry, tracking, and document support.

Qualifications:

• At least 2 years of experience in administration, coordination, office support, or a related function.
• Strong organizational ability with proven success handling multiple priorities and deadlines.
• Clear written and verbal communication skills for working with drivers and internal teams.
• High level of accuracy and attention to detail in data entry, record maintenance, and documentation review.
• Comfortable navigating multiple systems, databases, and Microsoft Office applications including Excel, Outlook, and Word.
• Ability to research processes and interpret requirements across different states or jurisdictions.
• Background in fleet, logistics, transportation, or operations support is preferred.
• Familiarity with vehicle records, compliance documentation, or similar administrative workflows is a plus.

Compensation

$29.93-$31.25 Hourly

About Us

TalentMatch^®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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