Project Assistant

We are looking for a Project Assistant to support construction operations by keeping documentation accurate, communications organized, and daily project activities moving forward. This contract position with permanent potential is based in Waukesha, Wisconsin, and offers the opportunity to work closely with project leaders, field teams, vendors, and subcontractors throughout the life of each project. The ideal candidate brings strong administrative skills, attention to detail, and the ability to manage multiple priorities in a fast-paced project environment.

Responsibilities:
• Coordinate daily administrative activities for project teams, including meeting scheduling, calendar support, correspondence preparation, and follow-up on action items.
• Maintain organized project records by managing contracts, submittals, change documentation, RFIs, permits, and related construction files throughout each phase of work.
• Assist with project startup tasks and keep project management systems updated with current information, documentation, and status changes.
• Create and distribute spreadsheets, reports, meeting notes, and routine project updates to support informed decision-making.
• Serve as a communication hub between internal departments, clients, subcontractors, suppliers, and field personnel to help keep work progressing smoothly.
• Support purchasing and payment-related administration by processing purchase orders, tracking invoices, collecting lien waivers, and organizing vendor paperwork.
• Track key deadlines and submission requirements to help ensure documentation is completed accurately and delivered on time.
• Provide administrative support for budget monitoring, expense reporting, and job cost updates as requested by project leadership.
• Handle sensitive company, client, employee, and project information with professionalism and discretion.
• Participate in occasional site-related coordination or visits when project needs require additional administrative support.

Qualifications:

• High school diploma or equivalent required; additional college coursework or an associate degree is preferred.
• At least 2 years of administrative experience, ideally within construction, engineering, architecture, or another project-driven setting.
• Strong ability to organize information, maintain accurate records, and manage details across multiple active assignments.
• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and Teams.
• Experience using project management or construction management software is preferred.
• Effective written and verbal communication skills with the ability to work well across teams and external partners.
• Ability to balance shifting priorities, meet deadlines, and remain dependable in a fast-paced environment.
• Familiarity with construction documentation, scheduling support, data entry, billing-related paperwork, or subcontractor coordination is a plus.

Compensation

$23.75-$27.50 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.