Event Vendor Operations Coordinator

Robert Half is seeking an Events Vendor Operations Coordinator for a contract opportunity supporting a fast-paced events organization. This role is responsible for managing vendor execution, order coordination, inventory management, and event logistics across multiple concurrent events nationwide. The ideal candidate is highly organized, detail-oriented, and experienced working with vendors, project timelines, and operational processes within an events, logistics, or project management environment. This contract is fully remote, goes to at least the end of the year, and is 40 hours per week.

Responsibilities:

• Manage event execution from order placement through post-event completion, ensuring deadlines and deliverables are met.
• Serve as the primary point of contact for vendors, coordinating inventory, pricing, availability, and order fulfillment.
• Track project timelines, floorplans, delivery schedules, installations, and production updates across multiple events.
• Proactively communicate project updates, resolve issues, and coordinate changes with vendors and internal stakeholders.
• Support vendor onboarding, performance tracking, invoice reconciliation, and ongoing operational process improvements.

Qualifications:

Requirements:

• 2+ years of experience in event operations, project coordination, logistics, vendor management, or a related field.
• Proven ability to manage multiple projects simultaneously in a fast-paced environment while maintaining strong attention to detail.
• Excellent communication, organization, and problem-solving skills with experience working cross-functionally with vendors and stakeholders.
• Proficiency with Microsoft Office (particularly Excel), Google Workspace, Salesforce, Airtable, and other project management tools.
• Willingness to travel up to 20% as needed; experience supporting event logistics, order management, and operational execution preferred.

Compensation

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