Payroll Specialist

We are looking for a detail-oriented Payroll Specialist to oversee accurate and timely payroll operations for employees across multiple Canadian provinces while supporting a high standard of compliance. This role is based in the Morristown, New Jersey area and is ideal for someone who can balance day-to-day payroll execution with analytical problem-solving, reporting, and process improvement. The successful candidate will work closely with internal stakeholders and external providers to maintain payroll accuracy, address discrepancies, and support regulatory and audit requirements.

Responsibilities:

• Administer weekly and biweekly payroll cycles in accordance with company policies and applicable Canadian payroll legislation across multiple jurisdictions.

• Coordinate the preparation and submission of payroll data to external providers for items such as special payments, deductions, taxable benefits, and imputed income.

• Interpret provincial and territorial employment standards to process items including overtime-related premiums, vacation earnings, statutory holiday pay, and retroactive payroll adjustments correctly.

• Review and complete payroll corrections, maintain accurate year-to-date balances, and prepare year-end payroll documents including T4s, T4As, Relevé 1 forms, and related amendments when needed.

• Compile records, reconciliations, and supporting documentation for tax filings, legal matters, and internal or external audit requests.

• Investigate payroll, tax, and compensation issues by analyzing data, resolving discrepancies, and confirming proper application of statutory deductions and employer remittances across jurisdictions.

• Manage payroll-related banking activities and help ensure timely and accurate funding and payment processing.

• Produce payroll reports, summaries, and forecasts for leadership and other business partners as requested.

• Contribute to special projects that improve payroll operations, including workflow optimization, automation initiatives, and the adoption of best practices.

Qualifications:

• 5 to 7+ years of payroll experience in a multi-provincial environment or a comparable payroll-focused role.
• Strong knowledge of Canadian federal and provincial payroll, employment, and tax requirements.
• Experience working with outsourced or managed payroll service providers is an asset.
• Hands-on proficiency with payroll and HR systems; experience with UKG Pro and Workday is preferred.
• Advanced Excel and database reporting skills with the ability to interpret and present payroll data effectively.
• Strong analytical and communication skills, with the ability to turn findings into practical solutions.
• Demonstrated ability to manage deadlines, maintain accuracy, and work both independently and collaboratively.
• U.S. payroll exposure is considered an advantage.

Compensation

$80,000.00-$90,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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