Project Coordiantor

Project Coordinator

We are looking for a detail-oriented Project Coordinator to join a wholesale distribution team in Colorado. This contract opportunity with permanent potential is ideal for someone who enjoys balancing administrative support, project follow-through, and cross-functional communication in a fast-moving environment. The role works closely with sales representatives, vendors, clients, and warehouse teams to keep orders organized, deliveries on schedule, and project information accurate from start to finish.

Responsibilities:

• Coordinate incoming sales orders by organizing project documentation and managing the next steps needed to move each order through the process.

• Partner with sales representatives, vendors, and internal teams to support order execution and maintain clear communication throughout each project.

• Oversee purchasing activities, delivery timelines, and shipment scheduling to help ensure products arrive when and where they are needed.

• Communicate with warehouse partners regarding incoming inventory, outbound shipments, and storage needs tied to project delays or changing construction schedules.

• Provide timely updates to clients and stakeholders regarding order status, scheduling changes, and project-related logistics.

• Maintain tracking spreadsheets and administrative records, using Excel to monitor details, timelines, and progress across multiple active projects.

• Prepare invoices and assist with related administrative or accounting support as needed within the project lifecycle.

• Manage a variety of coordination tasks in a manual process environment while keeping priorities organized and deadlines on track.

Qualifications:

• 3+ years of experience in administrative coordination, project support, order management, or a similar operational role.

• Strong ability to work independently after training and confidently manage daily responsibilities with limited supervision.

• Proficiency in Excel, including updating records, maintaining trackers, and using basic formulas.

• Experience supporting scheduling, sales coordination, administrative assistance, or related workflow-driven responsibilities.

• Ability to manage multiple priorities at once while staying highly organized and detail focused.

• Strong communication skills for working with sales teams, vendors, warehouse contacts, and customers.

• QuickBooks experience is preferred, and exposure to invoicing or basic accounting support is a plus.

Compensation

About Us

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