Legal Secretary

We are looking for a Legal Secretary to support a busy legal team in California. This part-time, onsite role is a contract opportunity for someone who can keep litigation support work organized, accurate, and on schedule. The ideal candidate is comfortable working with court filings, legal document preparation, and attorney scheduling while maintaining clear communication with clients and external parties.

Responsibilities:
• Draft, revise, and finalize legal correspondence, pleadings, briefs, and other case-related documents with a high level of accuracy.
• Coordinate attorney calendars by tracking hearings, filing dates, meetings, and other critical litigation deadlines through Outlook.
• Submit and manage electronic filings and service for matters in both state and federal courts, ensuring compliance with procedural requirements.
• Arrange depositions, conferences, and internal or external meetings while confirming logistics with all participants.
• Organize and prepare case materials using Adobe Acrobat Pro, including tasks such as bookmarking, assembling files, and applying Bates numbering.
• Serve as a point of contact for clients, opposing counsel, and court personnel, providing timely and clear communication.
• Maintain orderly document and case files so legal materials are easy to access and ready for upcoming deadlines or proceedings.

Qualifications:

• At least 3 years of experience in a Legal Secretary role supporting litigation or legal administrative work.
• Advanced proficiency in Microsoft Word, including complex legal formatting and document cleanup.
• Demonstrated ability to create and format legal documents with tables of contents and tables of authorities.
• Working knowledge of electronic filing procedures for both state and federal courts.
• Hands-on experience with Adobe Acrobat Pro for managing and preparing legal documents.
• Familiarity with California civil procedure and Santa Clara County local court rules.
• Strong organizational, calendar management, and written and verbal communication skills.

Compensation

$30.00-$40.00 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.