Office Manager
Responsibilities:
• Oversee the day-to-day needs of the Santa Barbara, California office, including supply purchasing, workspace organization, and coordination with service providers to keep the environment well-maintained and inviting.
• Provide administrative support to senior team members by preparing, editing, and refining documents, presentations, and spreadsheets using Microsoft Office and Adobe Creative Suite tools.
• Assemble high-quality client-facing materials, including presentation packages and bound documents, ensuring accuracy and a high standard of quality.
• Coordinate communication with clients on behalf of the team, such as sending reminders, correspondence, and other follow-up materials in a timely and courteous manner.
• Organize and manage internal and external office events, including scheduling, logistics, and vendor coordination.
• Monitor team availability during business hours and share relevant status updates to support smooth office operations.
• Handle incoming checks, maintain payment records, and oversee real estate-related accounts payable activities with attention to detail.
• Work with vendors and lenders to investigate and resolve billing or payment discrepancies efficiently.
• Maintain accurate financial records in QuickBooks, support payroll administration, and prepare recurring financial or tax reporting required by lenders or management.
• Create and document ranch hunting licenses as part of revenue-supporting operational activities.
Qualifications:
• Experience in office management, administrative coordination, or a similar business support role.• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Working knowledge of QuickBooks and comfort handling basic financial tracking, payables, or payroll-related tasks.
• Ability to manage calendars, coordinate events, and maintain organized office processes across multiple priorities.
• Strong written and verbal communication skills, including professionalism when interacting with clients, vendors, and internal stakeholders.
• Familiarity with answering inbound calls and responding to routine office inquiries in a courteous and efficient manner.
• Experience ordering office supplies and maintaining a functional, well-presented workplace.
• Exposure to Adobe Illustrator, InDesign, or Photoshop is preferred for document and presentation support.
Compensation
$25.65-$29.70 HourlyAbout Us
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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