HR Administrator

Robert Half is working with a well-established and mission-driven nonprofit organization, is seeking an experienced Human Resources Administrator to help support the HR team for  a few months so they can get caught up. This is an excellent opportunity for an HR professional who enjoys working with HR systems, employee data, compliance, and process improvement in a collaborative, fast-paced environment.

The ideal candidate is highly organized, analytical, and detail-oriented with experience managing employee lifecycle transactions, maintaining HR data integrity, and supporting HR operations within California employment regulations.

Key Responsibilities

Employee Lifecycle Administration

• Process and review high-volume employee lifecycle transactions, including hires, transfers, promotions, compensation changes, and terminations.
• Ensure the accuracy of employee records, job codes, departments, cost centers, and position data within the HRIS.
• Review HR transactions for completeness and compliance before approval.
• Serve as a resource for managers and employees regarding HR workflows, policies, and system-related questions.

HRIS Administration & Data Management

• Maintain accurate employee data across HR systems while ensuring confidentiality and compliance.
• Perform regular audits to identify and resolve data discrepancies.
• Generate reports and analyze workforce data to support business and HR decision-making.
• Partner with internal stakeholders to ensure accurate reporting and system integrity.

Compliance & Documentation

• Maintain personnel records in accordance with California employment laws and organizational policies.
• Support internal, external, state, and grant-related audits.
• Ensure HR documentation meets regulatory and compliance requirements.
• Assist with employment verification, record retention, and documentation requests.

Process Improvement & HR Operations

• Support the migration of manual HR processes into automated workflows.
• Identify opportunities to improve efficiency, accuracy, and the overall employee experience.
• Develop and maintain standard operating procedures (SOPs), process documentation, templates, and training materials.
• Assist with special HR projects and continuous improvement initiatives.

Cross-Functional Collaboration

• Work closely with Payroll and Benefits teams to ensure timely and accurate employee updates.
• Coordinate HR changes to align with payroll processing schedules.
• Support organization-wide HR initiatives and reporting needs. 

Qualifications:

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Minimum of 3 years of Human Resources Administration or HRIS experience.
• Experience supporting California employment practices and HR compliance.
• Experience working in nonprofit, healthcare, education, or other regulated environments is highly preferred.
• Professional HR certification (PHR, SHRM-CP, or similar) is a plus.
• Experience working within an HRIS or HCM platform (UKG Ready experience strongly preferred).
• Advanced Microsoft Excel skills, including Pivot Tables, XLOOKUP/VLOOKUP, formulas, and reporting.
• Experience managing high-volume HR transactions in a fast-paced environment.
• Strong written and verbal communication abilities.
• Ability to handle confidential information with professionalism and discretion.

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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