Administrative Assistant

We are looking for an Administrative Assistant to support field staff. This Contract position plays a key role in keeping office operations organized, managing communications, and ensuring members and local leaders receive timely administrative support. The ideal candidate is comfortable handling confidential information, coordinating multiple priorities, and producing accurate work in a fast-paced, organized environment.

Responsibilities:
• Support assigned field representatives with day-to-day administrative and clerical tasks, ensuring schedules, correspondence, and materials are well organized.
• Serve as the first point of contact for the office by welcoming visitors, answering incoming calls, and directing inquiries to the appropriate teams.
• Prepare, edit, and proofread letters, reports, newsletters, and other written materials with a high level of accuracy and professionalism.
• Coordinate meetings, trainings, and events by arranging locations, managing invitations and responses, sending reminders, and assembling required documents.
• Maintain contact records, distribution lists, and office data using Microsoft Office and other internal technology platforms.
• Compile information and assist with data tracking, reporting, and document preparation for compensation-related records, bargaining unit requests, and other staff needs.
• Organize office files by scanning, filing, updating, and retrieving documents, including agreements and other operational records.
• Monitor office supply levels, support general office organization, and assist with routine research through online and social media sources as needed.

Qualifications:

• High school diploma or vocational school completion required.
• Prior experience in administrative support, receptionist duties, data entry, or general office operations.
• Strong working knowledge of Microsoft Office applications, internet research, communication tools, and standard office equipment.
• Excellent command of grammar, spelling, punctuation, proofreading, and accurate document formatting.
• Ability to handle confidential assignments with sound judgment and work independently with minimal supervision.
• Effective verbal and written communication skills, with a courteous and attentive approach when assisting others.
• Strong organizational skills with the ability to manage multiple deadlines, solve problems, and maintain accuracy under pressure.

Compensation

$17.41-$20.16 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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