Facilities Assistant

We are looking for a dependable Facilities Assistant to support day-to-day workplace operations for a Contract position based in New York, New York. This role helps maintain a well-organized, safe, and welcoming office environment across assigned locations while delivering responsive service to employees, guests, and vendors. The position offers a guaranteed weekly schedule every Wednesday, with additional coverage opportunities based on business needs.

Responsibilities:
• Perform routine inspections of office areas to identify cleanliness, safety, and maintenance needs and help keep the workplace operating smoothly.
• Address service requests in a timely manner, track progress through CMMS tools, and maintain strong service standards for internal stakeholders.
• Set up and support conference rooms, meetings, and workplace events, ensuring spaces, equipment, and materials are prepared in advance.
• Provide front-of-house assistance by greeting visitors, supporting reception coverage, and helping create a positive guest experience.
• Coordinate mail, courier activity, office supplies, and basic equipment upkeep to support uninterrupted daily operations.
• Work with building management on access needs, facility-related issues, and general site coordination as required.
• Assist with workplace safety and security practices by reporting concerns, supporting access management, and following established site procedures.
• Offer coverage across assigned office locations and adapt to changing daily priorities, including occasional short-notice scheduling needs.

Qualifications:

• At least 2 years of experience in facilities support, workplace services, hospitality, or a related operational environment.
• Ability to work the required Wednesday schedule and remain open to additional on-call or as-needed shifts.
• Familiarity with CMMS or computerized maintenance management systems for handling and tracking work orders.
• Experience supporting conference rooms, meetings, or office events in a detail-oriented setting.
• Strong communication, organization, and problem-solving abilities with a customer-focused approach.
• Comfortable working independently, managing shifting priorities, and staying composed in fast-paced situations.
• Basic technical proficiency with workplace systems and tools, including exposure to platforms such as Kronos Timekeeping System.
• Flexible, reliable, and proactive in supporting multiple facility needs across different office sites.

Compensation

$21.85-$22.00 Hourly

About Us

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