Legal Secretary - Litigation and Insurance Defense

We are looking for a Legal Secretary to support attorneys and legal staff in a fast-paced contract position. This role requires strong organizational ability, sound judgment, and the confidence to manage deadlines, correspondence, and court-related administrative work with accuracy. The ideal candidate will bring prior legal support experience and a thorough approach to calendar coordination, document handling, and day-to-day office operations.

Responsibilities:

• Must have efiling, editing, and drafting experience.

• Manage incoming telephone communications, direct matters appropriately, and ensure messages are handled promptly.

• Establish and close legal matter files, maintain docket records, and keep case information organized and up to date.

• Enter attorney time accurately, support billing-related documentation, and assist with routine administrative tracking.

• Coordinate attorney and paralegal schedules, monitor critical dates, and calculate filing or response deadlines.

• Arrange litigation support services such as court reporters, translators, and videographers, and follow up to obtain transcripts when needed.

• Review court dockets and case records to gather status information and support legal teams with file-related research.

• Prepare and submit electronic filings in state and federal courts while ensuring compliance with applicable filing procedures.

• Draft, format, proofread, and process legal and administrative documents, correspondence, and transmittal materials with close attention to detail.

• Maintain organized electronic records by saving relevant emails and legal documents within the firm’s file management systems.

• Support attorneys with expense reporting, travel coordination, and additional administrative assistance for the broader team as needed.

Qualifications:

• At least 3 years of legal secretary experience, with insurance defense and civil litigation strongly preferred.

• Working knowledge of state and federal court filing procedures, including electronic filing practices.

• Proficiency with Microsoft Office applications, including Outlook, Excel, and Word, in an office environment that requires strong attention to detail.

• Experience managing attorney calendars, tracking deadlines, and handling multiple priorities with accuracy.

• Familiarity with legal research and practice support tools such as LexisNexis and document or case management systems.

• Strong typing, transcription, proofreading, and data entry skills with careful attention to detail.

• Ability to support billing, documentation, and general administrative functions while maintaining confidentiality and a high standard of conduct.

Compensation

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.