Facilities Assistant

We are looking for a Facilities Assistant to support inventory, materials handling, and maintenance coordination activities in Orlando, Florida. This contract opportunity with potential for a permanent role is ideal for someone who is organized, dependable, and comfortable working across warehouse support, data entry, and internal service functions. The position plays an important role in keeping supplies accurate, work areas orderly, and maintenance-related records up to date. Success in this role requires strong attention to detail, a safety-focused mindset, and the ability to provide responsive support to internal teams.

Responsibilities:
• Manage incoming requests for materials and supplies, assemble requested items, and distribute them to the appropriate internal recipients.
• Record received goods accurately, compare deliveries with supporting documentation, and resolve discrepancies before system entry.
• Place inventory in designated storage areas and keep stock organized for efficient access and tracking.
• Enter inventory and order activity into computer-based systems, validating purchase and sales information before completing transactions.
• Maintain a clean, safe, and orderly workspace by organizing shelves, pallet zones, and warehouse stations in accordance with site procedures.
• Monitor stored materials for damage, shortages, or excess stock and report issues that may affect inventory accuracy or operations.
• Conduct cycle counts and assist with inventory reporting to support accurate on-hand quantities.
• Receive hazardous waste materials from internal departments while following established handling and safety requirements.
• Create and maintain maintenance work orders in Maximo, including job plans, preventive and predictive schedules, routes, locations, and asset records.
• Build and update Excel tracking logs for the issuance and receipt of materials and related items.

Qualifications:

• Experience with shipping, receiving, inventory control, or warehouse support in a facilities or operations environment.
• Proficiency with data entry and computer-based transaction processing, with strong accuracy in recordkeeping.
• Working knowledge of cycle counts, inventory reconciliation, and basic inventory reporting practices.
• Ability to use Microsoft Excel to track materials, organize data, and maintain clear documentation.
• Strong customer service skills with the ability to respond professionally to internal requests and coordinate deliveries.
• Familiarity with maintaining safe storage areas and following workplace procedures related to materials handling.
• Ability to identify discrepancies, damaged goods, and stock variances and take appropriate follow-up action.
• Experience with Maximo or similar maintenance management systems is preferred.

Compensation

$23.75-$27.50 Hourly

About Us

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