Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily front-of-house operations for a university environment. This is a Contract position ideal for someone who enjoys creating a welcoming experience, managing multiple priorities, and assisting students, visitors, and staff with care and attention to detail. The role is fully onsite and suits a service-minded individual who stays composed in a busy setting while keeping administrative tasks organized and on track.

Responsibilities:
• Welcome students, visitors, and staff at the front desk and provide courteous, detail-oriented assistance throughout the day.
• Manage incoming calls through a multi-line phone system, direct inquiries accurately, and relay messages in a timely manner.
• Coordinate appointments and scheduling requests while maintaining organized calendars and related administrative records.
• Support daily reception operations by monitoring the front area, responding to walk-in questions, and ensuring a positive first impression.
• Handle a high volume of interactions with patience and composure, especially when assisting students during stressful situations.
• Perform general administrative support duties such as data entry, document handling, and routine office coordination.
• Work closely with onsite team members to maintain smooth front desk coverage and consistent service for the campus community.

Qualifications:

• Previous experience in reception, front desk support, concierge-style service, or a similar customer-facing administrative role.
• Ability to operate a multi-line phone system and manage inbound calls efficiently and professionally.
• Strong interpersonal skills with a welcoming, community-oriented approach to service.
• Comfortable working in a fast-paced onsite setting and staying calm when issues require immediate attention.
• Experience with scheduling, appointment coordination, or calendar management.
• Solid administrative skills, including organization, communication, and attention to detail.
• Willingness to learn new processes through training and adapt quickly to team needs.

Compensation

$20.90-$24.20 Hourly

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