Administrative Coordinator

We are looking for an Administrative Coordinator to support daily office operations and create a detail-oriented, welcoming experience for employees, visitors, and business partners in Charlotte, North Carolina. This contract position with the potential to become permanent is ideal for someone who enjoys balancing front-office interaction with behind-the-scenes coordination, while keeping schedules, communications, and administrative tasks running smoothly. The role will work closely with leadership and internal teams to ensure the office remains organized, responsive, and prepared for meetings, travel, and special events.

Responsibilities:
• Welcome guests, clients, and vendors with courtesy and help ensure a positive experience from arrival through departure.
• Arrange business travel for team members and leaders, including transportation, lodging, and detailed itineraries.
• Oversee meeting spaces and maintain office calendars to support efficient scheduling and room usage.
• Assist in organizing client visits, product demonstrations, open houses, and other company-sponsored events.
• Provide day-to-day administrative support for managers and leadership, including document preparation and general coordination.
• Monitor office supply levels, place orders with vendors, and help maintain uninterrupted workplace operations.
• Receive, sort, and distribute mail, packages, and deliveries in a timely and accurate manner.
• Prepare reports, presentations, and written correspondence while maintaining organized records and office documentation.
• Partner with the Office Manager and Technical Support team to keep administrative processes and the workplace environment running effectively.

Qualifications:

• At least 2 years of experience in administrative support, office coordination, reception, or executive assistance.
• Strong verbal and written communication skills with a customer-focused approach.
• Demonstrated ability to manage competing priorities and meet deadlines in a fast-paced setting.
• Experience coordinating travel, scheduling meetings, and maintaining calendars.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational skills with strong attention to detail and accuracy.
• Ability to work independently while contributing effectively within a team-oriented environment.
• Confident and detail-oriented when interacting with executives, customers, visitors, and internal staff.

Compensation

$19.00-$22.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.