Property Management Assistant

We are looking for a detail-oriented Part-Time Property Management Assistant to support daily property and office operations. This contract opportunity is ideal for someone who thrives in a busy environment, communicates confidently in English, Spanish, and Portuguese, and can manage competing priorities with limited oversight. The right candidate will bring strong property administration experience, advanced AppFolio knowledge, and a detail-oriented approach to tenant, owner, and vendor interactions.

Responsibilities:

• Manage day-to-day administrative activities for property operations, ensuring records, communications, and tasks are handled accurately and on schedule.

• Support lease administration by maintaining files, tracking important dates, and assisting with documentation related to renewals, move-ins, and tenant occupancy.

• Coordinate rent processing activities, including payment posting, account follow-up, and resolution of routine billing questions.

• Serve as a point of contact for tenants, owners, and vendors by responding to inquiries, relaying updates, and helping resolve property-related issues.

• Organize maintenance requests and work orders by assigning tasks, monitoring progress, and confirming completion with vendors and residents.

• Maintain digital and physical property documentation, ensuring lease records, correspondence, and operational files remain current and accessible.

• Assist with vendor administration by collecting paperwork, tracking service activity, and supporting repair or project coordination as needed.

• Prepare office and property-related reports, correspondence, and supporting documents using AppFolio and standard business software.

• Provide administrative support for legal, contract, or real estate documentation when required, while preserving accuracy and confidentiality.

Qualifications:

• Fluency in English, Spanish, and Portuguese, with strong written and verbal communication skills in all three languages.

• At least 3+ years of hands-on experience using AppFolio Property Management Software in a property operations setting.

• Minimum of 3 years of experience in property management, office administration, legal support, or a closely related field.

• Working knowledge of lease administration, tenant and owner account support, rent collection processes, vendor coordination, and document management.

• Experience handling tenant communication, maintenance scheduling, and property file organization in a fast-paced environment.

• Proficiency with Microsoft Outlook, Word, Excel, Adobe software, and digital filing systems.

• Strong organizational skills, close attention to detail, and the ability to work independently while managing multiple priorities.

• Background in residential or commercial property management, real estate support, legal documentation, or transaction coordination is highly valued.

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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