Administrative Operations Coordinator

We are looking for a dependable Administrative Operations Coordinator to help keep daily office activities organized and running smoothly in Austin, Texas. This role supports leadership and internal teams by managing schedules, handling documentation, coordinating communications, and assisting with a wide range of operational tasks. The ideal candidate brings strong judgment, attention to detail, and a service-oriented approach while balancing multiple priorities in a fast-moving, well-organized environment.

Responsibilities:
• Support the Operations Chief of Staff with day-to-day administrative coordination and follow-through on priority tasks.
• Arrange meetings, calendars, and appointments while helping ensure schedules remain accurate and well organized.
• Maintain electronic and hard-copy files, reports, and records so information is current, accessible, and properly documented.
• Communicate with clients and internal stakeholders through email, phone, and follow-up correspondence to keep requests moving forward.
• Assist with employee onboarding activities and help reinforce established office procedures and operational workflows.
• Prepare and process business documents such as invoices, purchase orders, and expense-related materials with a high level of accuracy.
• Monitor project timelines, action items, and deadlines to help teams stay on track with operational commitments.
• Contribute to the development of presentations, contracts, reports, and proposal-related materials as needed.
• Coordinate office supply needs and interact with vendors to support smooth day-to-day office operations.
• Handle confidential company and client information with discretion and provide support on special projects as assigned.

Qualifications:

• High school diploma or equivalent is required; an associate or bachelor’s degree is preferred.
• At least 2 years of experience in administrative support, office coordination, operations support, customer service, or a related area is preferred.
• Strong organizational skills with the ability to manage competing priorities and meet deadlines consistently.
• Clear written and verbal communication skills, including confidence interacting with clients and internal teams.
• Proficiency with Microsoft Office applications such as Outlook, Word, Excel, and Teams.
• Strong attention to detail with dependable data entry, recordkeeping, and document management capabilities.
• Ability to work both independently and collaboratively while maintaining a focused and positive approach.
• Experience in services, project-based environments, invoicing, document control, or office administration is a plus.

Compensation

$55,000.00-$65,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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