Accounts Payable Supervisor

We are looking for an experienced Accounts Payable Supervisor to oversee day-to-day payable operations for a multi-entity environment in Long Beach, California. This role is ideal for someone who can step in quickly, bring structure to high-volume invoice processing, and support accurate month-end accrual activity. The position will partner closely with vendors and internal stakeholders to keep approvals, payments, and issue resolution moving efficiently across a large location footprint. This a hybrid role with 3 days in the office.

Responsibilities:

• Lead daily accounts payable activities across a multi-entity organization, ensuring invoices are reviewed, coded, approved, and processed accurately and on schedule.

• Oversee the shared AP inbox and respond promptly to vendor and internal inquiries to maintain smooth communication and timely issue resolution.

• Coordinate payment activity, including check runs and ACH transactions, while helping ensure compliance with internal controls and approval requirements.

• Support month-end close by preparing and reviewing AP accruals, reconciling payable activity, and helping maintain accurate financial records.

• Build and maintain strong vendor relationships by addressing discrepancies, researching open items, and resolving payment concerns efficiently.

• Monitor invoice flow from operational platforms and identify sync or processing exceptions, partnering with appropriate teams to correct issues quickly.

• Help manage payable activity across approximately 85 locations, keeping workflows organized and priorities aligned with business needs.

• Use systems such as NetSuite, Expensify, and CrunchTime to track invoices, approvals, expenses, and payment status.

• Contribute supervisory support as needed by guiding AP processes, reinforcing accountability, and helping the team maintain high service levels.

Qualifications:

• Hands-on accounts payable experience, including invoice coding, approvals, payment processing, and vendor support.
• Prior experience working in a multi-entity environment is required.
• Proficiency with NetSuite is required; experience with Expensify and CrunchTime is strongly preferred.
• Strong working knowledge of check runs, ACH payments, and AP accruals during month-end close.
• Ability to step into a fast-moving role quickly and manage priorities with minimal ramp-up time.
• Experience handling high-volume payable operations across multiple business locations or entities.
• Strong communication and problem-solving skills, with the ability to manage vendor relationships professionally.

Compensation

$80,000.00-$105,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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