Senior Operations Specialist
Our client in The Woodlands, TX is seeking a highly organized, proactive, and tech-savvy Senior Operations Specialist to support senior leadership and help drive operational efficiency across a fast-paced business environment. This role is ideal for a detail-oriented professional who thrives on managing complex projects, coordinating multiple moving parts, and supporting critical business functions with precision and professionalism.
The Senior Operations Specialist will play a key role in administrative operations, workforce coordination, project support, documentation management, and communication across teams. The ideal candidate is a critical thinker who can anticipate needs, adapt quickly, and remain composed in a dynamic environment.
Key Responsibilities
Provide high-level operational and administrative support to senior leaders, managers, and cross-functional teams
Coordinate day-to-day operational activities, ensuring deadlines, deliverables, and priorities are met
Prepare and manage business documents, reports, presentations, meeting materials, and client-facing communications
Support project coordination efforts involving multiple stakeholders, timelines, and shifting priorities
Assist with workforce coordination, scheduling, onboarding support, and documentation management
Track operational processes and help improve workflow efficiency
Manage complex assignments with a high degree of accuracy, urgency, and follow-through
Communicate effectively with internal teams, leadership, clients, and external partners
Anticipate needs, identify issues proactively, and recommend practical solutions
Support business needs outside of standard working hours on occasion, as required
Travel up to 40% based on business and project demands
Qualifications:
Required Qualifications
4+ years of experience in operations coordination, administrative support, workforce management, project coordination, or a related business support role
Proven experience supporting senior leaders, managers, or operational teams in a fast-paced environment
Strong experience preparing business documents, reports, presentations, meeting materials, and professional communications
Demonstrated ability to handle complex projects with multiple moving parts
Strong technical aptitude and comfort learning and using business systems, tools, and platforms
Highly proactive with the ability to anticipate needs and take initiative
Strong critical thinking and problem-solving skills
Excellent organizational skills with strong attention to detail
Coachable, adaptable, and open to feedback
Ability to manage changing priorities and perform effectively in a fast-paced environment
Willingness and ability to travel up to 40%
Flexibility to be available occasionally outside of normal business hours
Preferred Qualifications
Experience supporting employee onboarding, workforce coordination, scheduling, documentation management, or operational processes
Experience in construction, industrial services, staffing, workforce solutions, or other project-based environments
Associate degree in Business Administration, Operations Management, Human Resources, or a related field preferred; equivalent professional experience will be considered
Additional coursework or training in business operations, project coordination, administrative management, or workforce management is a plus
Compensation
$90,000.00-$110,000.00 YearlyAbout Us
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