Senior Executive Assistant – Remote, Miami-Based

We are seeking a highly organized and dependable Executive Assistant to support senior leadership in Miami Beach, Florida. This is a contract to hire opportunity that will primarily be remote; however, candidates must live in the Miami area. The first three weeks of training will take place onsite, and the Executive Assistant will also be expected to attend occasional in-person meetings and events as needed.

The standard schedule is Monday through Friday, from 9:00 a.m. to 6:00 p.m. The right candidate must be comfortable with a flexible schedule and able to assist with urgent work-related matters that may occasionally arise after regular business hours or over the weekend.

The ideal candidate is proactive, detail-oriented, discreet, and comfortable managing multiple priorities in a fast-paced executive environment.

Responsibilities:

• Manage executive calendars, schedule appointments, resolve conflicts, and ensure senior leaders are prepared for upcoming meetings and commitments.
• Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries.
• Prepare and organize meeting agendas, presentations, correspondence, reports, and other executive materials.
• Coordinate virtual and in-person meetings, conference calls, events, and occasional onsite gatherings.
• Maintain confidential executive records, documents, and files with a high level of accuracy and discretion.
• Track deadlines, follow up on outstanding action items, and help ensure projects and priorities remain on schedule.
• Assist with expense reports, reimbursements, invoices, and other administrative financial documentation.
• Communicate with internal teams, clients, vendors, and other stakeholders on behalf of senior leadership.
• Provide occasional support outside of standard business hours when urgent matters arise.
• Remain flexible and responsive as executive priorities, schedules, and business needs change.

Qualifications:

• Minimum of four years of recent experience working as an Executive Assistant or Personal Assistant.
• Proven experience directly supporting senior executives, business owners, or other high-level professionals.
• Strong background managing complex calendars, scheduling meetings, coordinating travel, and handling shifting priorities.
• Experience preparing reports, presentations, meeting materials, correspondence, and other executive-level documents.
• Prior experience handling confidential and sensitive business or personal information with discretion.
• Experience coordinating domestic and international travel, including flights, hotels, transportation, and detailed itineraries.
• Background assisting with expense reports, reimbursements, invoices, and other administrative financial documentation.
• Experience communicating with clients, vendors, internal teams, and external business partners on behalf of leadership.
• Must live in the Miami area and be available to attend the first three weeks of training onsite in Miami Beach.
• Ability to attend occasional in-person meetings, events, or other business activities as needed.
• Comfortable working a standard schedule of 9:00 a.m. to 6:00 p.m. while remaining flexible when business needs change.
• Must be available to assist with urgent work matters that may occasionally arise after hours or over the weekend.

Compensation

About Us

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