Administrative Assistant

Robert Half is seeking a professional and detail-oriented Administrative Assistant for a contract opportunity with a well-established manufacturing company located in Downtown Indianapolis. This role will support daily administrative operations, assist department leaders, and serve as a key point of contact for both internal employees and external customers. The successful candidate will be highly organized, proactive, and comfortable working with multiple departments across manufacturing operations. They will possess strong problem-solving abilities, excellent follow-through, and the ability to communicate effectively with leadership, plant personnel, vendors, and customers.

Daily Responsibilities:

• Provide administrative support to management and departmental teams.
• Answer and direct incoming phone calls in a professional manner.
• Manage calendars, schedule meetings, and coordinate conference rooms.
• Prepare reports, presentations, correspondence, and other business documents.
• Maintain electronic and physical filing systems.
• Assist with data entry, record maintenance, and document management.
• Support inventory, purchasing, production, and operations teams with administrative tasks.
• Process purchase orders, invoices, and other departmental documentation.
• Monitor office supplies and assist with ordering and vendor communication.
• Serve as a liaison between departments to ensure smooth communication and workflow.
• Perform additional administrative projects and duties as assigned.

Qualifications:

• 3+ years of administrative assistant, office coordinator, or related experience.
• Strong proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Excellent verbal and written communication skills.
• Strong attention to detail and organizational abilities.
• Ability to manage multiple priorities and deadlines effectively.
• Professional demeanor and strong customer service skills.
• High school diploma or GED required
• Experience supporting manufacturing, operations, logistics, distribution, or industrial environments.
• Associate or bachelor’s degree preferred.
• Experience working with ERP systems such as SAP, Oracle, JD Edwards, Dynamics, or similar platforms.
• Advanced Microsoft Excel skills, including sorting, filtering, reporting, and spreadsheet maintenance.
• Experience in handling confidential information and sensitive business documentation.

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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