J-Code Executive Assistant/Administrative Support Specialist (TS/SCI Clearance)

• Manage a significant administrative workload while maintaining the pace and accuracy required to support ongoing operations
• Provide executive administrative support to Government leadership, action officers, and other designated personnel
• Assist action officers with the planning and coordination of executive meetings, conferences, briefings, and special events
• Maintain personnel records, administrative files, correspondence, and other official documentation
• Manage and deconflict calendars, appointments, meetings, and executive schedules
• Coordinate official travel arrangements, itineraries, authorizations, and related documentation
• Support the management and administration of the Task Management Tool (TMT)
• Serve as a TMT subject matter resource and provide system guidance or training to new users
• Track taskers, suspense dates, correspondence, and required leadership actions
• Prepare, edit, format, and review correspondence, briefings, reports, and other documents
• Assist with the preparation of contract deliverables, recurring reports, and administrative products
• Coordinate with internal and external stakeholders to obtain information, resolve scheduling conflicts, and ensure timely completion of assigned actions
• Protect classified, sensitive, and personally identifiable information in accordance with applicable security requirements

• Active TS/SCI security clearance required at the time of application
• At least 7 years of relevant administrative support experience
• At least 4 years of executive administrative support experience
• Experience managing executive calendars, correspondence, travel, meetings, and administrative records
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities, deadlines, and taskings in a fast-paced environment
• Proficiency with Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel
• Ability to work effectively with senior military, Government, civilian, and contractor personnel

• Previous administrative support experience within the Department of Defense or another federal Government environment
• Experience supporting senior executives, military officers, or Government leadership
• Experience using the Task Management Tool or a comparable Government task-tracking system
• Experience coordinating classified meetings, executive events, official travel, and contract deliverables
• Familiarity with records management, correspondence standards, and Government administrative procedures

• An active TS/SCI security clearance is required for consideration. Candidates who do not currently possess the required clearance cannot be considered for this position.

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