Office Manager

We are looking for an organized Office Manager to support daily administrative and financial operations for a busy team in Florida. This position is ideal for someone who can keep the office running smoothly while handling payroll-related coordination, and vendor payments. The role offers the opportunity to contribute across office administration, accounts payable activities, and employee support in a hands-on environment.

Responsibilities:

• Oversee day-to-day office operations to ensure an efficient and well-organized workplace for a staff of approximately 25 to 30 employees.

• Prepare and manage certified payroll documentation while helping maintain compliance with applicable federal wage requirements.

• Process and track payments for equipment and crane rental vendors with accuracy and timeliness.

• Coordinate insurance-related documentation and respond to requests for certificates or supporting records as needed.

• Manage company credit card activity across multiple accounts, including reviewing charges, tracking monthly spend, and maintaining accurate records.

• Support accounts payable tasks by organizing invoices, verifying details, and assisting with payment processing.

• Maintain office supply inventory, place orders when needed, and ensure essential materials are available for daily operations.

• Provide receptionist and administrative support by greeting visitors, handling calls, and assisting with general office communications.

• Use Microsoft Office tools to prepare documents, maintain records, and support reporting and administrative workflows.

Qualifications:

• Experience in office management, administrative coordination, or a similar business support role.
• Working knowledge of certified payroll processes and familiarity with federal wage scale requirements.
• Background in accounts payable, invoice handling, and vendor payment coordination.
• Ability to manage office supply inventory and support general workplace operations.
• Experience handling front-desk or receptionist responsibilities in a detail-focused setting.
• Proficiency with Microsoft Office applications for daily administrative tasks and recordkeeping.
• Strong attention to detail with the ability to manage multiple priorities and maintain accurate documentation.

Compensation

$30.40-$35.20 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.