Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Minnesota. This Long-term Contract position is ideal for someone who excels in a fast-moving environment, manages competing priorities with sound judgment, and works effectively with other administrative partners. The role focuses on coordinating executive schedules, travel, communications, and operational details while maintaining a high standard of discretion and professionalism.

Responsibilities:

• Partner with fellow executive support staff and the Chief of Staff to coordinate daily priorities and provide dependable coverage for leadership needs.

• Oversee a demanding executive calendar by arranging meetings, adjusting appointments, and resolving scheduling conflicts before they affect business priorities.

• Manage domestic and complex travel logistics, including flights, lodging, ground transportation, and detailed itineraries for executive leaders.

• Coordinate aircraft scheduling communications and ensure travel plans are clearly organized and shared with the appropriate stakeholders.

• Act as a central point of contact for meeting requests and scheduling communications, responding with professionalism and strong attention to timing.

• Support planning and execution for leadership meetings, executive offsites, and company events in partnership with the broader administrative team.

• Track deadlines and follow-up items that require input from leadership, keeping key partners informed of status, timing, and urgent actions.

• Maintain organized records, meeting notes, and sensitive executive documentation while safeguarding confidential information.

• Provide additional administrative support as needed to help the executive assistant team operate efficiently and consistently.

Qualifications:

• 5+ years of experience supporting senior executives or C-suite leaders in an executive assistant or comparable administrative role.
• Strong background in complex calendar management and coordinating high-volume executive meetings.
• Demonstrated experience arranging business travel, including multi-step itineraries and schedule changes.
• Proficiency with Microsoft Outlook for scheduling, communication, and inbox coordination.
• Experience with Concur Expense or similar expense management tools.
• Ability to handle confidential information with discretion, professionalism, and sound judgment.
• Strong organizational skills with the ability to manage shifting priorities in a fast-paced setting.

Compensation

$41.80-$48.40 Hourly

About Us

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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