Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day invoice and vendor administration for our Newport, Rhode Island client. This role is ideal for a candidate with a bachelor's degree in accounting, as well as 1+ years of accounting experience, or accounting internships.

Responsibilities:

• Review incoming expense invoices for completeness, accuracy, and timely processing.

• Investigate invoice exceptions and reconcile discrepancies that prevent items from moving through the payment workflow.

• Enter invoices manually when needed and ensure transactions are routed correctly for approval.

• Create and maintain vendor records, including setting up new suppliers and updating supporting documentation.

• Manage accounts payable reports, tracking files, and departmental records to keep information current and accessible.

• Support the AP Manager with daily priorities, special requests, and administrative follow-up as needed.

• Coordinate overnight package preparation and processing related to accounts payable operations.

• Contribute to monthly close activities by organizing records and preparing account analysis when requested.

• Verify that invoices are assigned to the correct general ledger expense categories and reflect accurate inventory updates.

• Provide onsite administrative support in the Newport, Rhode Island office, including document filing and copying.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field.
• At least 1–2 years of experience in accounts payable or a similar accounting support role.
• Strong working knowledge of invoice processing, invoice coding, and vendor file maintenance.
• Advanced Microsoft Excel skills, including the ability to manage and analyze financial data efficiently.
• Experience using databases or financial systems to maintain accurate records and workflow activity.
• High level of attention to detail when reviewing documents, entering data, and preparing reports.
• Ability to manage multiple priorities and perform effectively in a fast-paced work environment.

Compensation

$52,000.00-$55,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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