Executive Assistant

We are looking for an experienced Executive Assistant to support two senior leaders in Houston, Texas. This Long-term Contract opportunity is ideal for someone who thrives in a fast-paced environment, communicates effectively with a wide range of contacts, and keeps complex schedules and travel plans running smoothly. The role will focus on high-level administrative coordination, including managing executive calendars, handling incoming calls with sound judgment, and organizing mostly domestic travel arrangements.

Responsibilities:
• Manage the calendars of two executives, coordinating appointments, meetings, and schedule changes to ensure priorities are aligned.
• Serve as the first point of contact for incoming calls, gathering key details and directing inquiries based on business purpose and urgency.
• Arrange domestic travel plans, including itineraries, reservations, and related logistics, while supporting access to private aviation resources when needed.
• Organize executive meetings by confirming schedules, preparing logistics, and helping maintain a smooth flow of communication.
• Provide day-to-day administrative support that enables senior leadership to remain focused on strategic business activities.
• Track scheduling conflicts and proactively adjust plans to accommodate shifting priorities and last-minute changes.
• Communicate with investors, buyers, and other external contacts in a detail-oriented and confidential manner.
• Support travel coordination details that may expand over time as business needs evolve.

Qualifications:

• Demonstrated experience supporting executives in an administrative or executive assistant capacity.
• Strong calendar management skills with the ability to coordinate multiple priorities efficiently.
• Hands-on experience booking and managing travel arrangements, primarily for domestic travel.
• Strong verbal communication skills and confidence handling inbound calls with discretion.
• Ability to coordinate executive meetings and maintain organized scheduling processes.
• Strong attention to detail and the ability to manage confidential information appropriately.
• Experience in a real estate environment is helpful, but not required.

Compensation

$30.00-$34.00 Hourly

About Us

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