Payroll and Benefits Administrator

We are looking for a Payroll and Benefits Administrator to support accurate, timely payroll and benefits operations for a multi-state workforce in Illinois. This long-term contract position is ideal for someone who can manage end-to-end payroll activities, maintain compliance, and provide dependable administrative support in a fast-paced environment. The role requires strong attention to detail, sound knowledge of payroll practices, and experience working with employee populations ranging from 101 to 500 staff members.

Responsibilities:

• Support payroll process improvements or system-related updates as needed, including activities tied to internal platform changes when applicable.Serve as primary point of contact with the payroll provider, benefits broker, and benefits providers.
• Partner with department managers to ensure timesheets are submitted and approved accurately and on time.
• Administer end-to-end weekly payroll for hourly and salaried employees, ensuring accurate and timely wage processing.
• Update and maintain employee payroll records for hires, departures, transfers, compensation changes, deductions, and garnishment activity in coordination with HR.
• Review and approve payroll expense reimbursements, ensuring proper documentation and approvals.
• Prepare and submit weekly 401(k) payroll files to the retirement plan provider.
• Apply federal, state, and local payroll requirements by monitoring tax obligations, wage and hour rules, worker classification standards, unemployment reporting, and court-ordered deductions.
• Review payroll transactions, insurance invoices, and related activity to perform reconciliations tied to general ledger entries, benefit deductions, tax withholdings, banking entries, and employer contributions.
• Run reports, support finance and payroll reconciliations, and respond to payroll data requests.
• Serve as internal point of contact for employees regarding benefits, providing guidance on deductions, enrollments, and related records.
• Process benefits enrollments, life event changes, and terminations, including insurance and 401(k), and maintain benefits deductions in the payroll system.
• Manage open enrollment, provide backup support for onboarding and offboarding, and maintain proper documentation for employee files.

Qualifications:

• Proven experience managing full-cycle payroll for both hourly and salaried employees.
• Working knowledge of multi-state payroll practices, payroll taxes, and wage and hour compliance requirements.
• Experience supporting payroll in an environment of approximately 101 to 300 employees.
• Familiarity with payroll systems and strong payroll processing capability.
• Background in benefits administration, benefits coordination, and compensation-related record management.
• Strong reconciliation skills with the ability to audit payroll data, deductions, tax withholdings, and related financial records.
• High level of accuracy, organization, and discretion when handling confidential employee information.
• Excellent communication skills, professional demeanor, and ability to collaborate across departments.

Benefits available to contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k)plan. Visit roberthalf.gobenefits.net for more information.

 

The position is based in Chicago, IL with a 100% remote work model!

Apply today! Step forward and embrace the challenge to make a difference. Robert Half invites you to be part of an exciting journey.

 

Compensation

$31.00-$36.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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