Administrative Assistant - City Manager's Office

Client is seeking a highly organized, professional, and customer service-oriented Administrative Assistant to support the City Manager's Office. This part-time position plays a key role in providing administrative, clerical, and customer support services while assisting with special projects, public inquiries, records management, and day-to-day office operations.

The ideal candidate will possess strong communication skills, excellent attention to detail, and the ability to handle sensitive and confidential information in a professional municipal environment.

Essential Duties and Responsibilities

• Provide administrative and clerical support to the City Manager's Office.
• Answer and direct incoming telephone calls, emails, and public inquiries.
• Prepare correspondence, reports, agendas, presentations, and other documents.
• Maintain organized electronic and physical filing systems.
• Coordinate meetings, appointments, and calendar management.
• Assist with public records requests and records retention procedures.
• Prepare meeting materials and distribute information to staff and stakeholders.
• Monitor department email inboxes and respond to inquiries as appropriate.
• Enter and update data in various databases, spreadsheets, and tracking systems.
• Assist with special projects, community programs, and city initiatives.
• Process purchase requests, invoices, and other administrative paperwork.
• Support communication efforts with residents, businesses, community groups, and outside agencies.
• Maintain confidentiality regarding sensitive personnel, legal, and city matters.
• Perform other administrative duties as assigned.

Qualifications:

• High school diploma or equivalent required; Associate's degree preferred.
• Minimum of 2 years of administrative, clerical, executive support, or municipal office experience.
• Previous public sector, city, government, or nonprofit experience is highly desirable.
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities.
• Ability to work independently with minimal supervision.
• Professional demeanor and commitment to exceptional customer service.
• Experience handling confidential information with discretion.

Compensation

About Us

TalentMatch^®

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.