Sr. Administrative Assistant

We are looking for a highly organized Sr. Administrative Assistant in Princeton, New Jersey. This Long-term Contract position is ideal for someone who can manage logistics, communications, and event-related coordination with professionalism and attention to detail. The role involves supporting visiting guests, maintaining timely online announcements, and helping meetings and departmental activities run smoothly.

Responsibilities:

• Maintain the department’s online presence by preparing and publishing announcements and updates on the website.

• Coordinate food arrangements for meetings and events, including planning selections, organizing setup, and overseeing post-event cleanup.

• Manage the circulation of advance materials by promoting and distributing papers to the appropriate audiences before scheduled discussions or events.

• Arrange travel logistics for invited guests, ensuring itineraries and accommodations are handled accurately and efficiently.

• Prepare and submit payments related to honoraria and reimbursement requests for guest expenses in a timely manner.

• Provide on-site audiovisual assistance during events and meetings to help presentations and sessions proceed without disruption.

• Support meeting and event coordination by organizing schedules, communications, and related administrative details as needed.

Qualifications:

• Demonstrated experience providing senior-level administrative support in a detail-focused office environment.
• Strong calendar management skills with the ability to coordinate meetings and maintain changing schedules.
• Proven ability to arrange travel and manage related details, including experience with Concur Travel or similar tools.
• Comfortable supporting conference calls, meetings, and event logistics with strong attention to detail.
• Effective written and verbal communication skills for handling announcements, guest coordination, and departmental correspondence.
• Ability to manage multiple priorities independently while maintaining accuracy and consistency.
• Proficiency with standard office and web-based systems used for administrative coordination and scheduling.

Compensation

$28.00-$30.00 Hourly

About Us

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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