Executive Assistant
We are looking for an experienced Executive Assistant to provide high-level support to a senior leader in Miami, Florida. This role requires exceptional judgment, strong organizational ability, and the confidence to manage a fast-moving schedule while serving as a key point of contact for internal and external stakeholders. The ideal candidate brings a detail-oriented approach and executive presence, handles sensitive information with discretion, and keeps priorities on track in a demanding executive environment.
Responsibilities:
• Oversee the executive’s calendar by organizing appointments, resolving scheduling conflicts, and ensuring daily priorities are aligned with business needs.
• Prepare and submit expense documentation with accuracy, maintaining timely records and supporting reimbursement processes.
• Accompany the executive to meetings when needed, coordinate agendas and materials in advance, and capture follow-up items to support execution.
• Act as the primary contact for outside partners and other key stakeholders, representing the executive office with sound judgment.
• Monitor deadlines across competing priorities, adjusting plans as needed to keep critical commitments on schedule.
• Review incoming calls, correspondence, and mail, determining urgency and directing items appropriately before they reach the executive.
• Arrange domestic and international travel plans, including itineraries, accommodations, transportation, and related logistics.
• Provide administrative and clerical support for executive-level activities, including meeting coordination and document preparation.
Seeking someone who is looking for work life balance to contribute to a well known and established non-profit org. If you are interested in hearing more about this opportunity, please call me Janet 786-393-4588 or email janet.silva@roberthalfcom
Qualifications:
• 10+ years of experience supporting senior executives, preferably at the C-suite level.• Demonstrated success managing complex calendars, meetings, and travel arrangements in a fast-paced environment.
• Strong experience handling expense reports and other executive administrative processes with a high degree of accuracy.
• Excellent communication skills with the ability to interact effectively with external contacts and high-profile stakeholders.
• Proven ability to prioritize changing demands, manage deadlines, and remain composed under pressure.
• High level of discretion when working with confidential information and sensitive business matters.
• Proficiency in general office and administrative tools used for scheduling, correspondence, and document preparation.
Compensation
$55,000.00-$65,000.00 YearlyAbout Us
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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