Facilities Assistant

We are looking for a Facilities Assistant to support daily workplace operations and help maintain an organized, efficient office environment in New York, New York. This Long-term Contract position focuses on coordinating facility services, supporting conference room readiness, and helping ensure maintenance activities are tracked accurately. The ideal candidate is detail-oriented, responsive, and comfortable working with maintenance systems and administrative tools to keep the workplace running smoothly.

Responsibilities:
• Coordinate day-to-day facilities support requests and follow through on service needs to help maintain a safe and functional office environment.
• Monitor conference room readiness by arranging room setups, addressing basic issues, and helping ensure spaces are prepared for meetings and events.
• Enter, update, and track maintenance requests within the CMMS to support timely resolution and accurate recordkeeping.
• Assist with scheduling and communicating with vendors, building contacts, and internal teams regarding facility-related work.
• Maintain organized documentation for maintenance activities, workspace needs, and routine facilities operations.
• Support facilities coordination tasks such as supply monitoring, workspace checks, and general office upkeep.
• Help track employee timekeeping records and related administrative details using Kronos as needed for departmental support.

Qualifications:

• Experience supporting office or building operations in a facilities, workplace, or administrative capacity.
• Working knowledge of CMMS platforms and computerized maintenance management processes.
• Ability to coordinate conference room logistics and respond to day-to-day workplace support needs.
• Strong organizational skills with the ability to manage multiple requests and maintain accurate records.
• Comfortable communicating with vendors, staff, and internal stakeholders in a detail-oriented manner.
• Familiarity with timekeeping systems or similar software is preferred.
• Proficiency with standard office tools and the ability to learn internal facilities processes quickly.

Compensation

$20.90-$24.20 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.