Legal Secretary

Regional law firm in Redwood City has an immediate opening for a skilled Legal Secretary! This Legal Secretary will support 3-4 attorneys with all phases of the litigation lifecycle for insurance defense matter. Major responsibilities will include State and Federal e-filing, maintaining the court calendar, preparing legal documents, and formatting TOAs and TOCs. If you're looking to join an established firm and grow your legal secretary career, this is the position for you! This legal secretary must be able to work on-site full-time for training and then a hybrid remote schedule will be considered. The ideal candidate will have 3-10+ years of legal secretary experience in a civil litigation practice area.

Responsibilities:

· Assist attorneys in preparing and organizing legal documents related to employee benefits litigation.

· Draft and proofread legal correspondence, pleadings, motions, and other legal documents.

· Utilize electronic filing systems for both state and federal courts.

· Ensure accurate and timely submission of documents through electronic filing platforms.

· Manage attorney calendars, including scheduling hearings, court appearances, and deadlines.

· Coordinate and confirm appointments, court dates, and meetings.

· Maintain and organize electronic and physical case files.

· Create and update document indexes and filing systems.

· Interact professionally with clients, opposing counsel, and court personnel.

· Handle incoming and outgoing correspondence and communications.

· Provide general administrative support to attorneys, including phone coverage, travel arrangements, and expense reports.

Qualifications:

• Advanced Microsoft Word skills, including Table of Authorities (TOA) and Table of Contents (TOC)
• Experience maintaining electronic and physical case files
• Strong organizational skills with the ability to prioritize competing deadlines
• Excellent written and verbal communication skills
• Professional experience communicating with clients, opposing counsel, and court personnel
• Ability to work independently in a fast-paced legal environment
• Experience with document management and legal calendaring systems
• Proficient in Microsoft Office Suite (Word, Outlook, Excel)

Compensation

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.