Office Manager
We are looking for an Office Manager to lead the financial and administrative activities that keep a CPA office running effectively. This position combines ownership of billing, receivables, payroll coordination, and daily office support in a fast-paced, team-oriented environment. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage both accounting-related tasks and operational priorities with confidence.
Responsibilities:
• Direct the full invoicing process for client services, preparing accurate billing documents and confirming charges are issued on schedule.
• Monitor outstanding receivables, post incoming payments, investigate account variances, and follow up on overdue balances until resolved.
• Administer semi-monthly payroll for a small employee population while maintaining confidentiality, accuracy, and adherence to required deadlines.
• Enter deposits, cash activity, and other routine financial data into QuickBooks and maintain well-organized accounting records.
• Review payment status tied to tax-related work and confirm electronic filings are released only after required client balances have been satisfied.
• Support bookkeeping and record maintenance across multiple business entities to ensure reliable financial documentation.
• Oversee office operations by managing supply levels, coordinating with service providers, and helping equipment and workplace resources remain functional.
• Assist with onboarding by organizing employment documentation, preparing workspaces, and coordinating orientation logistics.
• Maintain administrative files, office procedures, and internal records while identifying practical ways to improve efficiency.
Qualifications:
• Previous experience in office management, billing, accounting support in a CPA office environment.
• Working knowledge of accounts receivable processes, invoice management, and payroll administration.
• Proficiency with QuickBooks and confidence handling routine financial entries and reporting tasks.
• Strong organizational skills with the ability to manage multiple priorities and maintain accurate records.
• Clear written and verbal communication skills for interacting with leadership, employees, vendors, and clients.
• High level of discretion when handling payroll, employee information, and financial data.
• Comfortable supporting day-to-day office operations, including supply coordination and general administrative oversight.
Compensation
$80,000.00-$100,000.00 YearlyAbout Us
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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