Administrative Assistant

We are looking for an experienced Administrative Assistant to support a member-focused organization in California. This contract-to-permanent position is well suited for someone who thrives in a service-driven setting and can confidently assist executives, members, and guests with a high level of care. The role offers a consistent weekly schedule of approximately 30-40 hours, with occasional evening or weekend support tied to events and member needs.

Responsibilities:
• Coordinate room bookings, meeting arrangements, and space usage requests to keep daily operations organized and efficient.
• Monitor a shared email inbox, address questions promptly, and ensure follow-up items are completed on time.
• Receive incoming phone calls, provide courteous assistance, and route messages or inquiries to the appropriate contacts.
• Maintain up-to-date records by entering, reviewing, and adjusting member and administrative information as needed.
• Prepare documents, spreadsheets, and other office materials using Microsoft Office tools to support routine business activities.
• Provide logistical support for events, including readiness before functions and assistance during occasional evening programs.
• Partner with internal team members to deliver a smooth, welcoming, and attentive experience for members and visitors.
• Support front office and general administrative tasks while balancing multiple requests in a fast-paced environment.

Qualifications:

• At least 2 years of experience in administrative support, reception, customer service, hospitality, membership services, or a similar function.
• Strong verbal and written communication skills with the ability to interact effectively with executives and clientele.
• Demonstrated ability to manage competing priorities while staying organized and attentive to detail.
• Proficiency with Microsoft Word, Outlook, and Excel in a business setting.
• Experience handling inbound calls, inbox management, data entry, and general office coordination.
• Strong presence and sound judgment when working in a high-touch service environment.
• Availability to work a consistent weekly schedule of approximately 30-40 hours, including occasional evening or weekend support when needed.

Compensation

$25.00-$27.00 Hourly

About Us

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­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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