Legal Secretary

We are seeking a Legal Secretary with Civil Litigation and strong Litigation Calendaring experience. The candidate should have a minimum of 7 years or more of legal office experience, including civil litigation, secretarial, and legal calendaring. The ideal candidate is proficient at scheduling, formatting and creating legal pleadings, is proactive, organized, detail-oriented, and adaptable. This position is being offered as a temp to hire or permanent position.

Responsibilities:

• Maintain and update a civil litigation calendar, ensuring court appearances, filing dates, statutes, and related deadlines are accurately tracked and revised as matters change.

• Use legal calendaring tools to calculate rule-driven deadlines, verify scheduling accuracy, and provide regular calendar updates to attorneys and staff.

• Prepare, format, and finalize litigation documents such as pleadings, motions, briefs, and appellate materials in accordance with court-specific requirements.

• Review documents before submission to confirm compliance with procedural rules, filing standards, and jurisdictional formatting expectations for state and federal courts.

• Coordinate electronic and physical court filings, monitor acceptance status, and ensure all submissions are completed within required timeframes.

• Arrange service of legal documents, including pleadings, motions, discovery materials, and other case-related filings.

• Track tentative rulings and subpoena-related timelines while keeping attorneys informed of upcoming obligations and court activity.

• Schedule logistical support for legal proceedings and meetings, including court calls, conference rooms, travel, court reporters, videographers, and seminar registrations.

• Maintain case information within legal case management platforms and help ensure attorney filing credentials and electronic registrations remain current.

Qualifications:

• At least 7 years of legal secretary experience within a California civil litigation law firm environment.

• Minimum of 5 years handling court filings with working knowledge of California and federal civil court rules, including applicable procedural codes and rules of court.

• Demonstrated experience using legal calendaring systems to calculate and manage litigation deadlines in California matters.

• Proficiency with legal case management software such as Clio, Filevine, Case Peer, Smart Advocate, or similar platforms.

• Strong command of Microsoft Word, Excel, Outlook, and court filing systems used for state and federal matters.

• Solid understanding of legal terminology, document structure, and filing procedures related to civil litigation.

• Excellent written and verbal communication skills, including clear and accurate business writing.

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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