Accounting Assistant

We are looking for an organized Receptionist/Accounting Assistant to support daily financial and administrative operations for a team based in Illinois. This contract position with permanent potential is ideal for someone who can balance accounting tasks with office coordination while maintaining accuracy, responsiveness, and strong follow-through. The role will contribute to accounts payable, accounts receivable, billing support, and document management in a fast-paced business environment.

Responsibilities:

• Manage front-office support by responding to incoming calls, directing inquiries, and helping maintain smooth day-to-day office operations.

• Keep workplace supplies stocked by tracking inventory levels and arranging purchases for essential materials such as paper goods, toner, and breakroom items.

• Organize incoming mail, maintain physical and electronic records, digitize documents, and assist with end-of-year file storage activities.

• Prepare and send outbound packages and samples using approved shipping methods while ensuring documentation is completed accurately.

• Apply customer payments within the accounting system, reconcile receipts to open invoices, and flag any payment variances for review.

• Support receivables follow-up by preparing account statements and helping maintain accurate customer balances.

• Assist with vendor setup by completing onboarding paperwork, credit documentation, and related accounts payable records.

• Review payable invoices against internal reports, identify inconsistencies, and escalate issues to the Accounts Payable Manager prior to payment processing.

• Help coordinate payment activities by supporting batch documentation, check distribution, and supervised wire transfer preparation.

• Perform billing and data-entry tasks, including handling foreign currency or special invoices, removing unposted shipment records when needed, entering commodity information, and monitoring shared departmental inboxes.

Qualifications:

• Experience supporting both accounts payable and accounts receivable processes in an office or accounting environment.
• Working knowledge of invoice coding, payment application, and account reconciliation practices.
• Proficiency with accounting software such as QuickBooks or similar financial systems.
• Ability to review financial records carefully and identify discrepancies with a high level of accuracy.
• Strong administrative skills, including document management, data entry, and multi-line communication support.
• Comfortable managing multiple priorities across accounting, billing, and general office coordination responsibilities.
• Effective written and verbal communication skills with the ability to work collaboratively across departments.

Compensation

$23.00-$26.00 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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